WINTER HAVEN HOSPITAL WORK/LIFE BENEFITS 2011

Recognizing the value of work/life benefits, the hospital offers a valuable and wide array of group, voluntary and other benefits to new and current employees.

Eligibility

To be eligible for Health, Life, Dental and Vision Insurance (Group Benefits), employees must be assigned to a full time position with a .8, .9 or 1.0 FTE (64 hours per pay period or greater). To be eligible for voluntary products, employees need only be assigned to a .5 FTE (40 hours per pay period) or above.

Note: Pay-in-Lieu of benefits employees who opt out of benefits are not eligible for health, life, dental, and vision benefits. Please see below for more details.

Enrollment

Employees can enroll into group and voluntary insurance plans within the first 30 days of employment. New employees who meet eligibility requirements may elect group coverage for health, life, dental and vision insurance or Pay-in-lieu of benefits within the first 90 days of employment. Other benefits such as flexible spending, pay-in-lieu of PTO (non-exempt only) and Voluntary benefits (see below) may be elected at this time as well. Employees who do not make an election during this period may enroll during our open enrollment period (usually November).

Start of Coverage

Coverage begins 1st day of the month following 30 days active employment. Payroll deductions begin the month benefits become effective.

IRS Code Section 125

Our Group Benefits and some voluntary benefits are considered IRS Code Section 125 and therefore paid with pre-tax dollars. This means that premiums are paid prior to taxes being deducted from employees pay, therefore the employee is not paying taxes on these premiums. Section 125 employers must follow guidelines (refer to the HR policy manual) to stay in compliance. Listed below are the benefits subject to Section 125: Health, Dental, Vision, Flexible Spending Accounts and all benefits offered by Aflac.

Health Plans

Winter Haven Hospital (WHH) has a self-insured health plan with FMH CoreSource contracted as the Third Party Administrator and utilizes the Aetna Network. Health plan premiums are highly competitive with WHH supporting approximately 80% of the premium. WHH owned Family Health Centers are available for primary care and many specialized test and procedures can be performed at one of several WHH facilities.

Traditional Health Plan

This plan is an HMO-like plan that requires the election of a specific Primary Care Provider (PCP) for all family members, referrals, co-pays and a low deductible.

High Deductible PPO with HRA

This is a PPO plan that also requires the election of a specific Primary Care Provider (PCP) for all family members, but does not require referrals or co-pays. A deductible must be met prior to coverage being provided. However, a Health Reimbursement Account (HRA) is provided to pay a portion of the deductible.

Term Life Insurance

Offered through Lincoln Financial, eligible employees are provided term life insurance which is one and one half (1 ½) times the employees annual base salary. Premiums are paid by Winter Haven Hospital.

Dental Insurance

Offered through Lincoln Financial, this plan offers a high and low plan option. These plans cover Preventive/Diagnostic, Restorative/Surgical, Prosthodontia, and Orthodontic Procedures. Employees have coverage in network as well as out of network.

Vision Insurance

Offered through EyeMed, this plan provides coverage for eye exams, lenses, frames, and contacts per the schedule of benefits.

Pay-In-Lieu of Benefits

This program allows employees who are assigned to a .8 FTE position (64 hours per pay period) or higher to opt out of health, dental, vision & life and receive $46.15 per pay period in lieu of their benefits.

Flexible Spending Accounts

During the annual open enrollment, employees’ have the options to have Pre-tax money from next year’s paychecks withheld for Medical and/or Dependent Care Expenses. New employees can enroll upon hire for the remainder of the current year. A debit card is available for the medical flexible spending account along with manual claim filing. Employees who are assigned to a .5 FTE (40 hours per pay period) or greater are eligible for this benefit.

Retirement Savings Plan

This plan is offered through Valic. Eligible employees must be 21 years old and hired into a regular full or part time position (excludes PRN). New hires to the organization will be eligible to participate in our 403(b) Defined Contribution Plan with an automatic enrollment feature of 3%. Upon completion of one year of service and 1,000 hours worked in a plan year, the hospital will match up to 2% for the first 6% (annual base salary) contributed by the employee. Employees are 100% vested in the Retirement Savings Plan after completing 5 years of vested service. Prior to completion of 5 years vested service, there is a step vesting schedule for the employer match.

A Valic Representative will available to discuss the details of this outstanding retirement planning opportunity at general orientation and/or will schedule weekly appointments at all facilities.

Voluntary Benefits

Eligibility for voluntary benefits requires the completion of the designated waiting period and assignment to a .5 FTE or greater position (minimum of 40 hours per pay period). Plans offered include:

Cancer, Specified Health Event, Hospital, Whole Life And Accident Insurance – Offered through Aflac. Premiums are based on coverage you select.

Disability Insurance (Short Term & Long Term) – Offered through Lincoln Financial; must not have other disability insurance.

Long Term Care – Offered through Unum Provident.

Voluntary Life Insurance – offered through Lincoln Financial. Employees may purchase Life insurance coverage in $10,000 increments up to a maximum limit. Spouse and children’s coverage is available, sometimes medical insurability is required for guarantee issue. Costs will vary due to age and coverage selected.

Legal Assistance – Offered through ARAG

Pet Insurance – offered through VPI Pet Insurance.

Additional Benefits

PTO (Paid Time Off)

PTO Is inclusive of holidays, vacation, and sick days. It allows from 26 days off to a maximum of 37 days per year for full time employees. PTO is earned based on hours worked, up to 40 per week, for eligible employees. The accrual of time begins with employment for employees assigned to 32 hours per week or greater and is available for use after the 90 day new hire probationary period. Any hours remaining when employment ends are paid out according to Policy.

Pay-in-Lieu of Paid Time off (PTO)

Allows employees who are assigned to a .8 FTE position (64 hours per pay period) to decline Paid-Time-Off (PTO) and receive 10% of their current base salary in lieu of this benefit. Exempt employees are not eligible for this benefit.

Employee Assistance Program

An Employee Assistance Program (EAP) is available to employees and their family members.

Free parking

Free parking is available to all employees in several locations adjacent to each of our campuses.

Direct Deposit

Direct deposit is available through payroll for most financial institutions. Pay Periods are bi-weekly.

Pay Differentials

Differentials are paid for shifts when at least 4 hours are worked between 2:30 p.m. and 7:30 a.m., weekend differentials are paid when at least 4 hours are worked between 10:30 p.m. Friday and 7:30 a.m. Monday.

Premium Pay

Premium pay (time and one/half) is paid for working a holiday. Holidays are New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.

PRN positions

PRN status usually involves a higher pay rate for employment without guaranteed hours and benefits.

Tuition Reimbursement

Tuition Reimbursement is available after completion of the New Hire Probationary period for programs approved by Department Manager and Administration up to $1500 per fiscal year.

Merit Reviews

Most positions have an annual merit review based upon individual performance standards.

Competitive Salary

Ongoing market studies of salaries are utilized by Human Resources Compensation to ensure salary competitiveness.

Specialized Education

The Education Department offers many programs for personal and professional development. Healthcare professionals requiring continuing education are able to attend programs for credit hours; usually free of charge.

Orientation

General orientation is provided on the first day of employment, which includes Organization Safety and Health Administration (OSHA) regulations and Joint Commission (JC) standards. Department orientation provides an in depth assessment of competencies and required review and training to assure the new employee has the skills necessary to care for the specific population served and/or provide quality service to our customers.

Nursing Orientation is held twice a month to ensure competencies. A Graduate Nursing Orientation is held twice a year, which includes a National Council Licensure Examination (NCLEX) review.

Employee Discounts

Employee discounts to area attractions and hotels are available in the Work/Life Benefits Office.

Leave of Absence

Employees going on a leave of absence should check with the Benefits Office concerning continuation of benefits. Proper procedures should be followed to continue benefits.

No State Tax

Florida does not have a state income tax.

Any questions concerning Work/Life Benefits please feel free to contact us at 863.297.1704.